Home/ Questions/Q 825
Next
In Process
Varun Varma
  • 0
Begginer
Asked: 2023-06-15T21:09:08+05:30 In:

how emails work

  • 0

what are the different protocols and how emails work?

Share

2 Answers

  1. Begginer

    Email, or electronic mail, is a method of exchanging messages electronically. Here’s a simplified explanation of how emails work:

    1. Composing the Email: The sender creates an email by entering the recipient’s email address, subject line, and composing the message content. Attachments can also be added if needed.
    2. Sender’s Mail Server: When the sender clicks “Send,” their email client connects to their outgoing mail server, also known as the Mail Transfer Agent (MTA) or Simple Mail Transfer Protocol (SMTP) server. This server is responsible for sending the email.
    3. Address Resolution: The sender’s SMTP server checks the recipient’s email domain (the part after the “@” symbol) to determine the recipient’s mail server. It does this by looking up the recipient’s domain information through the Domain Name System (DNS).
    4. Connection with Recipient’s Mail Server: The sender’s SMTP server establishes a connection with the recipient’s mail server, also called the incoming mail server or Mail Delivery Agent (MDA). It uses the recipient’s domain’s IP address obtained from the DNS lookup.
    5. Email Delivery: The sender’s SMTP server transfers the email to the recipient’s mail server using the SMTP protocol. The recipient’s mail server receives the email and stores it in the recipient’s mailbox or mail queue.
    6. Recipient Retrieves the Email: The recipient uses their email client or webmail service to connect to their incoming mail server and retrieve their emails. This can be done through protocols like Post Office Protocol (POP) or Internet Message Access Protocol (IMAP).
    7. Reading the Email: The recipient can open the email in their email client or webmail interface to read the message, view attachments, and perform actions such as replying or forwarding the email.
    8. Email Storage and Management: The recipient’s incoming mail server stores the email until the recipient deletes or organizes it. The storage duration and capacity depend on the mail server settings and the email service provider’s limits.
    9. Email Synchronization: If the recipient accesses their email from multiple devices or email clients, changes made on one device (e.g., reading, deleting, or moving emails) are synchronized with the mail server and reflected on other devices for consistency.

    This simplified overview outlines the basic steps involved in sending and receiving emails. However, email systems may include additional features like encryption, spam filtering, virus scanning, and more to ensure security and efficient communication.

    • 0
  2. Begginer

    Email, which stands for electronic mail, is a method of sending messages and digital files using the internet. It functions like a digital version of traditional mail, enabling people to communicate and exchange information electronically.

    Here’s a simplified explanation of how email works:

    1. Creating an Email Account: To use email, you need to sign up for an email account with a service provider like Gmail, Outlook, or Yahoo. This involves selecting a unique email address and creating a password.
    2. Composing an Email: Once you have an email account, you can compose a new email. You enter the recipient’s email address in the “To” field, write your message in the email body, and optionally attach files or documents.
    3. Sending the Email: When you click “Send,” your email client or webmail service contacts your email service provider’s server.
    4. SMTP (Simple Mail Transfer Protocol): The email service provider’s server uses a protocol called SMTP to send the email. It breaks down your email into smaller parts and adds necessary details, such as sender and recipient information, to each part.
    5. Routing and Delivery: The email is then sent to the recipient’s email service provider’s server. This process involves multiple servers and routers on the internet that help direct the email to its destination.
    6. POP or IMAP Retrieval: Once the recipient’s email service provider receives the email, it is stored in the recipient’s mailbox on their email server. The recipient can access the email using an email client or webmail interface.
    7. Retrieving and Reading: The recipient can use an email client (like Outlook) or log in to their email account through a web browser. The email client or webmail interface connects to the recipient’s email server using either POP or IMAP protocols to retrieve the email.
    8. Replying and Forwarding: The recipient can reply to the email, following a similar process to sending a new email. They can also forward the email to other recipients.
    9. Storing and Deleting: Emails are typically stored on the recipient’s email server or can be downloaded and stored locally on the recipient’s device. The recipient can choose to delete or archive emails as needed.
    10. Continuous Communication: Email conversations can continue back and forth between multiple recipients, with each email being sent, received, and stored in a similar manner.

    Please note that this explanation is simplified to provide a basic understanding of email operations. In reality, there are more technical complexities involved.

    • 1

Leave an answer

You must login to add an answer.

Need An Account,